Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. In this role, you will be responsible for managing the company's accounts payable process, ensuring timely and accurate processing of invoices and payments. The ideal candidate will have a strong understanding of financial concepts and experience with various accounting software systems. Your attention to detail and ability to work collaboratively will be essential in maintaining efficient financial operations.

Responsibilities

• Process vendor invoices and ensure accuracy before payment is made.
• Maintain the accounts payable ledger, ensuring all transactions are recorded accurately in the general ledger accounting system.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Assist in the preparation of financial reports related to accounts payable activities.
• Ensure compliance with SOX regulations and internal controls related to accounts payable processes.
• Collaborate with other departments to facilitate smooth operations and address any issues related to payments or vendor inquiries.
• Communicate directly with vendors to address any questions or billing issues and reconcile vendor accounts.
• Assist in implementing process improvements and automation to support the company's finance and business operations.
• Book prepayments and monitor receipts to clear prepayments.
• Prepare month-end journal entries and balance sheet account reconciliations.
• Assist in preparation of 1099.
• Prepare and maintain analytical schedules for certain expenses.
• Provide Sales/Use tax report to external tax consultant.
• File all Sales/Use Tax returns via online or by check monthly.
• Support internal and external audits.